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Peter Valentine, Pres. opened the meeting with Terri Mitchell sharing information about cookie dough orders.  Orders will be delivered tomorrow (9/15/09) to the band room around noon.  It will be ready for pick up about 3 to 4 range.  This fundraiser made a profit of $2,330.10 for the students that participated.  THANK YOU.  Jamie Corker was our top seller.  There was some additional cookie dough shipped with our order, due to the packaging process, those tubs will be sold at time of pick up.  Extras tubs will go to first come.  The dough can be refrozen after thawing, or refrigerated.

The shirts and magnets that were ordered a few weeks ago, will be in on Friday.  These will be distributed possibly on Friday before the game in the band room.  That is contingent on the order being delivered in a timely manner.  If items are not ready Friday, they will be sent home with students on Monday.

This Friday’s call time is 5.  The game is at Sparkman.  Pete also handed out a chart showing upcoming scheduled events.  This would be helpful to parents that may not be able to check the calendar daily to see what’s happening.  Copies are available in the band room.

There are still some open slots for the concession stand.  Contact Ed Martin for times and dates.  828-7973
Ed also reviewed process of the Purple Potty process with fees, delivery, pick up, etc.  This weekend is an annual event for the EAA Breakfasts at Moontown Airport.  The band will be serving breakfast from 6-10 on Saturday (9/19) and Sunday  (9/20).  There are still openings for this fundraiser also.  Contact Ed for which months are available.  We also had an unexpected expense with the concession stand.  We were in violation of the fire code and had to install some equipment. The cost was $1,250.  This was taken from concession profits to cover the cost.

There are a few seats still available for chaperones.  Contact Marilyn Valentine if you’re interested.  858-9762

Connie Glass had a image of what the t-shirts will look like this year for the students.  We really appreciate Connie’s law firm and Jan Liles business for sponsoring the making of our shirts this year.

Janice Kern has a size 6 concert dress available for $26 if anyone needs it.

Mr. Raney also expressed an interest in developing a scholarship system for some students who may be in financial need.  The students need will be accessed by Mr. Raney.  Also the student that receives the scholarship, if developed, would need to show a willingness to take part in various fundraising opportunities.  More information will be shared on this as the funds are established.
We will be spending $2800 to purchase new vibraphone and $1,995 for 3 new field stands for the bass drum, xylophone and marimba.  

Tom Brink is the chairperson for the calendar fundraiser.  Contact him for information on businesses that might be interested in putting an ad on the calendar.  Please help us find calendar sponsors!!  852-7680  Calendars will go on sale October 1-15.

There are still some students who haven’t paid their band camp fees.  Please turn them in as soon as possible!!!!
Also, you can make partial payments on your fall fee ($385) to make it easier on your budget and help out with current band expenses.  If you do not plan on fundraising for any of your fee money, please begin making payments now.  If you’d like to wait to see how fundraising goes first, then keep checking charms for updated information so you won’t be surprised by how much you owe in December.  Keep in mind --- that’s a bad month to find out you owe anyone any money for anything.

Mr. Raney closed the meeting by complimenting the students for their hard work so far this year.  He is very pleased with the overall attitude in the band right now.  He also thanked the parents for their participation so far this year and for getting students to every practice!  He encourages everyone to keep it up. :o)


dw 9/14/09